Church Management System – An Aid to Transform Visitors into Members

The biggest challenges the churches are facing today is turning their first time visitor into a member of their church community. Due to the different tasks performed in the church such as maintaining its own budget, charities and service of worship, often the church authorities are not able to focus fully on their hospitality process.

How will the church management system help in turning your initial visitors into new members?

Software being a solution to stick your initial visitors sounds absurd, but undeniably it is the best way to connect to your visitors, gathering their information and for conducting the further follow ups.

Effortless Online Calendar– You can notify your visitors about the services and schedules of the church. The ChMs have an online calendar that helps your visitors to know about the events and schedule. 

The church and charity management software have functionality to integrate the database and schedule of the visitors. Usually not all of the people who you send invitations will be attendees; therefore, there is a risk in display the information of the service schedules. But through many ChMs you can instantly edit the website, sync it with the database and provide the right information.

Follow-ups - What was the first time visitor’s experience at your church? Did he or she make a connection to the church? There are a lot of questions like these which can help the church have a deeper understanding of the visitor. Through follow-ups you can determine how they felt and also convince them to visit again. ChMS can perform follow up by -

• Phone Call –The database you collected from the guest in the ChMs would aid you to call the visitors and thank them for coming; you can also tell them about the upcoming worship events to be organized in your church. Some church software have the capability to automatically place all your visitors into a queue and send them a follow-up call.
• Emails /Text Messages – Majority of the church software development today have a functionality to send text messages to the attendees. The highly effective software lets your email account to be linked to the church website and send mails to the people about the events and services the church is performing and how it is playing a role in the betterment of the society. 
• Information Gathering – You can speed up the assimilation process by knowing the people more closely and making them feel being the part of your church community on their first day.  Example – If you know the name of the visitor and address with name it will make them feel homely. Information will help you know about what makes them feel uncomfortable, do they agree to the ideas practiced in the church etc. 

With time churches have started using new technologies; church management software is one of the basic elements that churches need to keep a track of the members and visitors. These points mentioned above give some information on how the churches can convert their first time visitors into members.

MyGiving.Online - The Complete Online Donations Management System of Data Developments

Handling donations has always been a task for the churches and charities considering the huge amount of time it consumes, and the chances of mistakes still seem to get no less. With this persisting problem of fund management it is important to have software or a system that can perfectly manage the donations, without the risk of problems.  

MyGiving.Online – Re-imagining the Way to Handle Donations

MyGiving.Online, the Data Developments’ system is a complete online donations management system that has been designed to re-imagine the way churches and nonprofits handle donations, saving time and effort. 

The Benefits of MyGiving.Online 

MyGiving.Online comes with a lot of benefits that you cannot otherwise expect with fund management; here’s a list of the most common benefits: 

• New giving opportunities
• Increase giving 
• Minimized manual input
• Reduced errors
• Reduced record maintenance
• Better reporting standards
• No hardware restrictions

Understanding how MyGIving.Online works 

Once you’ve registered a MyGiving.Online account for your church, charity or nonprofit organization you can then create new users and give them customised permissions to access the parts of the system that you decide. You can use MyGiving.Online to record all of your donors (whether you can claim Gift Aid on their donations or not) simply by looking up the address via their postcode. You can then record/import all of the donations, whether by envelope, cash, Standing Order, Direct Debit, Credit/Debit card, PayPal, GASDS eligible, etc.

Using MyGiving.Online Mobile App

Using the MyGiving. Online mobile app happens in these two stages: 

1. The Gift Aid secretary has to create the login details on the donor’s record to enable them to be able to access their details.
2. The donor will then download our free app and use the login details provided by the Gift Aid secretary.

The Cost and Everything

MyGiving.Online costs £15 per month including VAT.

This includes:

• Use of the software
• Use of the mobile app
• As many users as you wish
• As many donors as you wish
• All version upgrades
• Technical support by telephone, email and support ticket

Need more information? Log on to http://www.datadevelopments.co.uk/mygivingonline

How Important is Mobile Optimization for Donor Engagement?

More often than not you’ll see people using their mobile phones almost every time, which simply means the number of mobile users is on a constant increase. Looking at this, it can be clearly said that even for the purpose of donor engagement it is very important to let your donors pay through mobile phones. This further points an important thing – mobile optimization for donor engagement. 

You might as well as how important is mobile optimization for donor engagement, and the answer is ‘Very Important’.

According to a 64% of adults owned a smartphone in 2015, up from just 35% in 2011. Not only that but 88% of those people use their smartphone to check their email. If you’ve put in time crafting a stellar email marketing campaign, and online donation page, great job! Make sure your web content is just as strong for smartphone users. 

What is meant by Mobile Optimization?

Donor optimization in simple words means that the donors should be able to view the nonprofits web content on their mobile phones, tablets, or any other mobile devices just as easily as on their desktops. The point is that they shouldn’t have to zoom in or scroll the page sideways in order to see the text and graphics clearly. The page should be such that the users should be able to easily click links, which also means they need to be larger than on your desktop website. In short, make it as easy as possible for a donor to learn about your work and make a donation from their mobile device.

Advantages of Mobile Optimization for Donor Engagement – 

• Increased donors: The number of people using mobile phones is increasing some of which might be donors who are comfortable using only mobile phones instead of laptops. In that case you will be able to increase the base of your donors and receive more donations all together. 
• Retaining old donors: Once you use mobile friendly software for charities you will be able to retain your old donors because just like you your donors are positively impacted by technology. Make the payment process convenient for the  donors or add detailed instructions about how the donors should make payments after mobile optimization. 
• Keeping track becomes easy: When some of your donors move to making donations through mobile devices it becomes easier for the nonprofit to keep a track of the details more efficiently. The organizations will now be able to differentiate the percentage of donations made through mobile devices as well as laptops, etc. 

Mobile optimization is a major thing to consider for a nonprofit because just as much you think it helps them it will help you it will be responsible for donor engagement in the longer run.

Cultivate Your Monthly Donors with These Three Emails

Everything about donors needs your attention; you cannot simply pick and choose just one thing about donors and think that you’ve done your part. From donor cultivation to donor retention there are a plenty of things that you’ll have to manage, and manage them equally. 

However, for those of you who’re either new to the entire business of fundraising or the ones who are still looking for a lot of ways to cultivate their new users, this is the post you need to read. This post has the three email strategies that you can use to cultivate your monthly donors.

Email 1: Start with a “Thank –You”

Saying thank you is a great gesture; sometimes the best relations are the ones that you build by just being polite and thanking the other person for whatever little effort they make. Also, the first 24 hours after a donation is made are the most important ones because that’s when you’re really connected to the donor and when he knows absolutely everything about you. Since you’re on the top of the mind of the donor chances it is the perfect opportunity for you to show them how important the donor is to your mission. This is not the time when they want to hear about the great things you do but the things you can do because of them. And, remember there are lots of ways to thank your donors, but no matter what you do just make sure you’re genuine and authentic. 

Email 2: Show Them What They Can Do

There might not be a lot of things you’re certain about but the one thing you can be certain of when in the fundraising business is that your donors are the ones that genuinely make everything possible. And, it is really important that you not only thank them but also show them the difference that they have made by donating to your organization or the difference that their donations will make in future. Donors do not appreciate plain words of appreciation; they would also like to see the analysis report as well as a result report. In the reports show them the figures of how and where their donations have been used. This is one of the finest ways to cultivate your monthly donors and also a way to maintain your records for future analysis. 

Email 3: Create a Donor Club

Who doesn’t like being part of the “in-crowd?” In this third email, don’t just ask donors to give you $30 a month. Ask them to become part of a special club of all your nonprofit’s best supporters. Create a monthly giving program that has a specific name with specific goals. Give donors exclusive content like badges, newsletters, and even a few freebies (who doesn’t love a soft t-shirt?!) That way, recurring donors will always know that they’re working towards and it will be easy to share their involvement with others and encourage them to get involved too. This third way of cultivating your monthly donors is a promise of donations every month, with just a little change of plan. 

These three email strategies mentioned above are all you need to be certain of the monthly investments that come from your donor. For anyone who wants tried and tested strategic emails that he can send to the donors, these are the three that’ll do the most benefits.

Now, the next important point – how to manage the donors and donations?

Cultivating donors with these three promising email strategies is the first thing you can do for your nonprofit and managing them as well as their donations with effective donation management software is the next thing you should do. Church management software is a very helpful tool in creating, developing, and maintaining a strong and successful establishment, the church. It makes the financial issues much simpler and more organized for the individuals who work with the financial aspects.

Send out emails to your donors using any of these three email strategies and cultivate them for a longer period.

Church Management Software – The Benefits You Need to Know

More often than not you’ll see that non profits and churches face major difficulties in managing their funds. While for smaller organization this might not be too big a problem, the big ones are usually unable to maintain a complete record of the funds received, spent and saved. This problem may however be solved if churches and charities begin using an efficient church management software to manage the data, details and funding.

Knowing the Church Management Software 

A Church Management Software is a very helpful tool in creating, developing, and maintaining a strong and successful establishment, the church. It makes the financial issues much simpler and more organized for the individuals who work with the financial aspects. This allows leaders to see how they are growing, and how to outreach programs needed for improving membership and attendance. The overall administration can also be tracked with church software including everything from gathering information at meetings to votes and other decisions that are made by the church body. Using software to perform many functions of the administrative work can be very helpful.

The Benefits of Using Church Management Software

Management software for churches and charities has the following benefits: 

1. Storing the Member Details: No matter what size a church is there will always be a few members that the churches would want to track for donations etc. Though today's lifestyle makes people move from one place to another comparatively faster, a responsible church would always try to remain in touch with them. Church management software lets you store all the contact details in an organized and methodical way. Also, you can edit these details and retrieve them easily without striking the words off and making the paper untidy.
2. Maintaining the Storing Records: Record management is another important benefit of church management software; it can be used for storing any numbers of records about the parishioners of a church. This is no more the time of old and dusty files for maintaining the records because the new management software have been designed to maintain the necessary records. Plus, using the software means saving a lot of time and effort which was otherwise unnecessarily used. 
3. Tracking the Finance: A church has to handle money for various purposes. It often receives contributions and funds from the members and other charity organisations. Also, there are contributions from the regular church goers for services. Added to that, there are regular monthly expenses in the church as well as expenses for special occasions and festivals and feasts. These funds have to be properly tracked and recorded without any mistakes. Efficient church management software can help in calculating and storing all these financial information in the best way possible. 

Need more details? Log on to the website of Data Developments.

Data Developments Software for Bookkeeping – Know the Details

The problem that most nonprofit organizations and churches face these days is finding someone who can efficiently manage their records and details. There are, however volunteers who readily take charge of doing things and managing the records for you, but another problem with this is that most volunteers are not accountants and worry about the technical skills required to fulfill this type of role.

Another important thing – with a flood of new regulations affecting the churches and charities and with the always decreasing number of professionally trained volunteers bookkeeping has become a tough job to manage. 

But, Data Developments has an easy solution for you that allows for efficient and effective bookkeeping and management. 

Here’s what’s included in the solution for bookkeeping – 

• Data entry including standing orders, transactions and transfers.
• Producing financial reports
• Completing the Bank Reconciliation
• A Finance Co-ordinator licence [normal cost £159]
• All Finance Co-ordinator updates and upgrades [normal cost £50]
• Technical Support [normal cost £75]

Data Developments would arrange an on-site visit to meet you and confirm starting balances, nominal codes, funds, fixed assets, standing orders, and which standard Finance Co-ordinator reports are required. Apart from this, they will provide training on the program so that figures can be examined and reports produced independently if required.

Understanding the Working - 

The treasurer will continue to open envelopes, count collections, deposit money into the bank, pay bills etc, they then send details of these transactions to Data Developments, which would then be used to: 

• Enter all of the transactions and transfers
• Process standing orders
• Produce financial reports
• Complete the bank reconciliation

Apart from this, the bookkeeping service by Data Developments includes a copy of Finance Co-ordinator, together with technical support, which can be installed onto the computer. The user will then be able to restore the information from the back up file sent by Data Developments to you, so you can see the information that has been entered – this will help you examine the figures and produce your own analysis and reports when required.

Data Developments solution for bookkeeping is an advantage for most churches and charities because managing the records becomes easier, better and faster. 

Ned more details? Visit the website: Datadevelopments

A Guide To Knowing Your Donors – All The Things Marked Important

The thing that you nonprofit organization needs the most is a donor because he will be responsible for raising the necessary funds for the organization. However, before you go ahead with your relationship with the donors it is essential to conduct the background check of the donor in order to make it a long term deal. 

Based on the analysis details of the relationships in the organizations and the donors it can be said that majority of lapse happen because of lack of information, which further rules down the need of gaining valuable information beforehand. Working in accordance with a guide means that you will be able to create a long-term relationship with your donor only after gaining all the necessary information about him. 

Follow this mandatory guide to know your donors – these are the things marked important – 

1. Identify the potential donors – The first most important thing that you are required to begin with is identifying the potential customers, or whet’s better called potential donors. Identification of a potential donor means determining whether or not the person is interested in a certain cause or not. This also means understanding the cause that a person would preferably like to donate for; this enables you to grasp some useful information about the donor which you will need in the longer run. 
2. Message the donor base effectively – One most important and also the most ignored thing about knowing donors is an understanding of the donor base. Know your customer base and message them effectively answering all their queries whenever needed. Rather than focusing on one donor at a time it is best if you can target them all together, carefully detailing the entire donor base at the same time. 
3. Communication – meet your donor personally – If it is convenient for the donor and you then it is best to schedule a meeting together. Even if the meeting lasts as little as ten minutes, it will help you decide certain things about your donor, as well as his interests. Remember communication is the key to all great things and there a lot of things that can happen over a healthy conversation - it is therefore recommended that you meet your donors personally. 

Based on the above mentioned guide you can be certain of knowing your donors and will therefore be able to build great relationships with them. 

Want more details about donor management? Visit the website: Datadevelopments